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Meet Karen Shannon, HR Consulting Expert

Ollis/Akers/Arney

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Karen Shannon is Vice President of BusinessConsulting/CHRO for Ollis/Akers/Arney. Karen has served in senior leadership positions in banking and human resources for over 30 years. She and her team provided HR services to 5,000 employees across the US, United Kingdom, India and Mexico. Today, she works with world-wide clients on key business and HR strategies which have resulted in cost savings upward of $7 million.  

Karen received her MBA and BA in Business Administration and Economics from Drury University. She is a graduate of Leadership Missouri, past president of the Junior League, and was appointed to the Board of Trustees for banker education for the Missouri Bankers Association. She has served on the Board of Directors for numerous organizations and is a regular presenter at national and regional conferences. Karen was recognized in 2000 by the Springfield Business Journal in its inaugural class of the Most Influential Women in Business.


When is EE0-1 data reporting due to the EEOC?    

The 2023 EE0-1 data collection platform, for covered employers, will open on Tuesday, April 30, 2024. The online Filer Support Message Center (filer help desk) will also be available beginning April 30. The deadline to file the data is Tuesday, June 4, 2024. 


How do I designate an independent contractor?    

The Department of Labor recently issued a final rule rescinding and replacing the current independent contractor rule. This changes DOL’s guidance on how to analyze who is an employee or independent contractor under the FLSA. The final rule establishes six economic reality factors when making the determination such as opportunity for profit or loss, nature and degree of control, and extent to which the work is an integral part of the business. 

Any suggestions for complying with the PUMP Act in my restaurant?    

 
The PUMP Act provides legal protections for nursing employees to express breast milk in the workplace through a nursing child’s first year by providing reasonable break time and a private space, other than a bathroom. For example, a temporary screened-off space in a storage area with appropriate signage that the area is restricted, or use of a manager’s office. 

Could I be considered a joint employer of my temporary workers?    

The National Labor Relations Board published its final rule on the standard for determining joint-employer status. Under the new final rule, an entity may be considered a joint employer of another employer’s employees if they share or co-determine employees’ essential terms and conditions of employment such as wages, benefits, hours of work and scheduling, assignment of duties, supervision of performance, among other factors. 

 

What are the trends around pay transparency? 

Today’s workers want to know what they’ll be paid before interviewing and that they are being compensated fairly compared to their colleagues. Employees also want to clearly understand their career development potential. Some states have passed pay transparency laws requiring the disclosure of salary in job postings while others require it only upon request. Many states and municipalities are joining this movement and it has become a top compensation trend. 

What is the proposed new minimum salary for white collar exemptions?

The minimum salary for white collar exemptions under the Fair Labor Standards Act is proposed to go from $35,568 to $55,068. The proposed change would not change the job duties test for any exemption. The Department of Labor proposal would automatically update the white-collar salary level thresholds automatically every three years. These proposed changes are expected to take effect in early 2024. 

How are catch-up contributions impacted by SECURE 2.0?

Under SECURE 2.0, earners making $145,000 or more were required to make catch-up contributions to employer-sponsored retirement plans, like a 401(k), on a Roth basis rather than pretax contributions effective January 1, 2024. That has been delayed to January 1, 2026. 

 

Why is the person I hired nothing like the person that I interviewed?

Specific interviewing techniques, particularly behavior-based interviewing, have been found to have a substantial impact on the results of hiring. Equally important is to consider motivational fit related to your organization’s culture and core values. Join our seminar on November 7 and 8 to learn the art of behavior-based interviewing and how to conduct legally defensible interviews.

What is the Roth Catch-Up Contribution change?

 
The Roth contribution requirement is among the provisions under SECURE 2.0 that includes sweeping changes to the retirement landscape. It had required earners making $145,000 or more to make catch-up contributions to employer-sponsored retirement plans, like a 401(k), on a Roth basis rather than pretax contributions effective Jan. 1, 2024. Plan sponsors and employees now have until 2026 to comply with the new law. 
 
 

Is there a new I-9 form?

Yes, the United States Citizenship and Immigration Services (USCIS) announced a new Form I-9, which has been streamlined and shortened, that employers should begin using August 1, 2023. Employers may use the older form (Rev. 10/21/19) through October 31, 2023. The Department of Homeland Security (DHS) also issued a final rule that allows employers to implement remote document examination, meeting the needs of today’s remote workforce. 

Have you ever been convicted of a crime?

How do I handle a positive marijuana drug test? What should I avoid saying in a termination meeting? Join our "Navigating the HR Jungleseminar on August 1 to learn about federal and state regulations, lawful interviewing, taking corrective action, workplace harassment, employee privacy, pay transparency and other human resources hot topics. 

 

Are breaks paid to express milk under the new PUMP Act? 

Most nursing employees have the right to reasonable break time and a place, other than a bathroom, to express breast milk for up to one year after the child’s birth. They must be completely relieved from duty or must be paid. When employers provide paid breaks, the employee must be compensated the same way that other employees are compensated for break time.

 

Are there accommodations I must provide to a pregnant employee? 

 
The Pregnant Workers Fairness Act is a new law effective June 27th that requires covered employers to provide reasonable accommodations due to limitations related to pregnancy or childbirth unless it would cause an undue hardship on the employer. Examples of reasonable accommodations may include having a water bottle available, the ability to sit down or stand as needed, appropriately sized uniforms, or excused from strenuous activities.
 

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